DHL is looking for a Administrative Assistant

DHL


Website:

DHL is looking for a Administrative Assistant

 

Key responsibilities

Administrative & office support

  • Maintain organised digital and physical filing systems;

  • Process purchase orders (POs) and ensure their timely approval;

  • Assist in preparing reports, minutes and meeting materials.

Communication & coordination

  • Serve as a primary point of contact for internal and external stakeholders;

  • Coordinate travel arrangements, including flights, hotels, visa requests and itineraries;

  • Support visitor management and reception duties when required;

  • Support various departments and provide assistance when needed.

Data & document management

  • Update and manage databases, records and lists;

  • Ensure confidentiality and the proper handling of sensitive information;

  • Track and follow up on pending actions, deadlines and deliverables.

Operational support

  • Manage office supplies, equipment and service requests;

  • Assist with logistics for meetings, workshops and company events;

  • Prepare purchase requests, expense claims and basic budget tracking.

Support to teams & management

  • Assist managers with administrative tasks and project coordination;

  • Facilitate communication between departments;

  • Provide support with HR-related administrative tasks, such as attendance and onboarding coordination, when applicable.

Required qualifications

Education & experience

  • Bachelor’s degree or equivalent professional training;

  • 2 to 4 years of experience in administrative or office support roles.

Skills & competencies

  • Excellent organisational and time-management skills;

  • Strong written and verbal communication skills;

  • Proficiency in Microsoft 365, including Outlook, Excel, Word, PowerPoint and Teams;

  • Ability to handle multiple tasks and prioritise effectively;

  • High level of professionalism, discretion and confidentiality;

  • Attention to detail and strong problem-solving abilities.

Personal attributes

  • Proactive and resourceful;

  • Customer-service oriented and collaborative;

  • Adaptable in a fast-paced environment;

  • Reliable and able to work independently with minimal supervision.

If you believe you are the right candidate, do not hesitate to apply here:
https://careers.dhl.com/amer/en/job/DPDHGLOBALAV381608ENAMEREXTERNAL/Administrative-Assistant-Maternity-Leave-replacement

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